Party Planning

Planning the Party

Choose your date carefully - avoid clashes with other events (school fairs, other parties, holidays, etc) it would be awful to organize your party and no-one could make it due to other commitments...!

Choose a reputable, full time entertainer who is insured, but more importantly enthusiastic and knowledgeable of children. There are many 'entertainers' who see it as a way to top up the wages of their regular job and they may not do it very well.

Ask your friends who they would recommend. Many of my own engagements are from personal reccomendations. 

Once you have booked your entertainer, choose your venue - book  as early as you can because the best ones may get reserved very early.

Send out invitations early, remembering to ask for details of any allergies or special diet requirements to be included on the reply section. I have attended  many parties where some children cannot eat the food due to allergies or religious reasons. 

Make a list of who has replied and use it to check off the guests when they arrive at the party.

Aim to keep party food as simple as possible, children are often not impressed by huge buffets. It is much easier to wrap up a plate of food or a party box and give one to each child during the food break.  Children love this, as they are less dependant on the adults and feel grown up. It is quicker than queuing for food, easier to clean up and often cheaper. Anyone with special diet requirements are not made to feel different as the children all appear to have the same. 

At The Party


Tie some balloons to the front door to guide guest to the party.

As you check off guests arriving at the party get a contact telephone number from the parents who are not staying at the party just in case of emergencies.


Stick name badges on each party guest - your child will know everyone but you may not.


Leave a table spare to put the presents on to be enjoyed and unwrapped at the end of the party, bring extra bags to the party so that you can carry the birthday gifts home easily.


Try and persuade parents to leave, the ones who stay tend to chat loudly at the back of the room often spoiling the show for the children.


Do ensure that a responsible adult remains in the room at all times; your entertainer is not a child minder. Ensure that all exit doors are well observed to ensure children cannot and do not leave the party


Save party horns, squeakers and balloons until after the Magic and Punch and Judy show, as even the loudest microphones may not compete with this combination of noises, it is also distracting to other children who are concentrating on the show.

If you are doing your own games, plan well in advance and have more than you think you will need, try to avoid
elimination games for younger children - they all want to be winners and may cry when they are 'out'. Stock up on  small gifts and prizes for the games.


Children often will expect party bags at the end of the party, however they are not always necessary. Many parents simply provide a piece of birthday cake.

You can download a few colouring sheets from my website with a "Punch and Judy" theme for distribution to the children attending the party - These can be found on the right hand side of this page.


And Finally - Don’t Forget

  • Batteries and film for the camera
  • Mobile phone in case of emergencies
  • Matches to light the cake, extra serviettes and the cake of course
  • Kitchen roll and cloths for spillages, wipes for sticky hands and faces
  • Extra party bags for brother and sisters who may stay unexpectedly, plenty of refuse sacks for all the rubbish
  • Most importantly follow the Scout Motto “Be Prepared”

So that about it for now...!

Good luck and have a great party!




Punch Image



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Here are a few downloads you may enjoy

Colouring In Sheet
Draw Mr Punch
Jiggling Puppet
Stick Puppets
Word Search

File sizes are 2MB Each and in JPG Format. Just right click the arrow image and choose "Save As" and save to your computer.